ESTATES COMMITTEE

1. Membership

1.1

The Committee shall include the Principal and one member should be either a governor who is also a Trustee of Christes Hospital School Foundation Winchester, or a co-opted member nominated by the Trustees of Christes Hospital. The membership may include not more than two persons who are co-opted members; such appointment, including any nominee of the Trustees of Christes Hospital, will be subject to the terms of the Policy on Co-opted members. The Vice- Principal, Assistant Principal (Bursar) and Estates Manager will also be in attendance.

1.2

The Chair of the committee shall be selected annually by the Board and is always to be a governor.

1.3

1.3 The quorum for the Committee shall be three: the Chair of the Committee or his/her governor representative and one other governor member and the Principal or his/her representative.

1.4 The Clerk to the Governors shall normally act as Clerk to the Committee.

2. Attendance at Meetings

2.1

The Committee may invite advisors or other third parties to attend meetings of the
Committee as appropriate However, persons invited to attend shall not have a vote but shall be entitled to speak at the meeting at the invitation of the Committee Chair.

2.2 The Chair is empowered to ask a student member of the committee to leave
meetings where the committee is satisfied an agenda item should be dealt with on a confidential basis.

3. Frequency of Meetings

3.1

The Committee will normally meet at least once per term.

4. Committee Objectives

4.1

The committee will have an overview on all matters to ensure the College provides a safe, healthy and sustainable environment for students, boarders, staff and visitors.

4.2

It will be the guardian of the College’s Property Strategy, and it will ensure, on behalf of the Board, that its objectives support those of the Strategic Plan of the college.

4.3

Considering the preparation of the Property Strategy prior to its approval by the Board and thereafter keeping it under review.

  • Considering capital development proposals (financial, planning, procurement and negotiations with the Trustees of Christes Hospital), subject to the provision of the college’s Financial Regulations and Procedures, and make recommendations first to be considered by the Policy & Resources committee, and if approved by that committee, to the Board.
  • Once a capital project is approved to monitor progress by receiving regular progress reports for the duration of the project.
  • Oversight of health and safety to ensure relevant legislation is observed throughout the college and that all staff and students are aware of and comply with its contents.
  • Monitoring of health and safety in the college to include reports from the Management Forum ( as they relate to health and safety items) and the Health & Safety sub -committee and receipt of an annual Health & Safety report which will set out accident/incident investigations and proposals to rectify any identified faults/patterns.
  • Oversight and monitoring of the arrangements for proper maintenance and upkeep of the estate to include services, plant and equipment by means of regular reports from the Estates manager to include review of the maintenance budget.
  • Consideration of reports on accessibility to College premises and facilities to ensure compliance with the Disability Discrimination Act 1995 and other relevant legislation.
  • Ensuring the security of the college estate
  • Monitoring energy and utilities bills to support sustainability

4.4 The committee will confer with the Policy and Resources Committee, before communicating with the Board, on any matter that has a financial implication or on any concern over a Health & Safety issue.

5. Reporting Procedures

5.1

The committee will report to the Board following each meeting.

6. Other

6.1

In accordance with the ‘Capital Works: Project Management – protocol/guidelines’ set out in Annex A to these Terms of Reference the committee is to review, at least every three years, the appointment of the College project manager. If, on the review it decides to seek fresh competitive applications to oversee the procedure and make a formal recommendation to the Board.

6.2 To consider and advise the Governing Body on any other matters that the Governing Body may delegate or on any other matters not falling within the remit of the Committees established by the Board

6.3 To review its Terms of Reference biennially.

6.4 To review its own effectiveness.

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